Postdoctoral Benefits Program Portal
Important Dates
Period of Initial Eligibility (PIE):
Newly appointed Postdocs only have 30 days from their appointment start date to enroll for benefits. Failure to enroll on a timely basis will prevent you from receiving benefits for the current plan year.
Click here to view the Open Enrollment Guide.
Ready to Make Open Enrollment Changes?
Click here to make Open Enrollment Changes.
Welcome!
Gallagher Benefit Services is pleased to offer the Case Western Reserve University Postdoctoral Benefits Program.
This comprehensive program is comprised of the following plans and insurance carriers:
- Medical: Aetna Health Network Only (HNO) and Open Access Managed Choice Point of Service (OAMC POS)
- Dental: Metlife PPO
- Vision: EyeMed
- Life and AD&D: The Standard
Important Information
Eligibility:
All newly appointed Postdoctoral Scholars are eligible for this benefit program beginning their appointment start date.
Eligible postdocs have 30 days from their appointment start date to enroll yourself and your eligible dependents (family members). This timeframe is known as your Period of Initial Eligibility (PIE).
Family member eligibility requirements are the same as the family member eligibility requirements for the Case Western Reserve University Faculty and Staff plans. The major family member eligibility categories are the following:
- Spouse
- Natural or adopted children to age 26 regardless of student status
- Stepchildren may be included if they live with the Postdoc and are supported at more than 50% and claimed as a tax dependent
- Same-sex domestic partner
Note: For those wishing to enroll their same-sex domestic partner, you will need to complete the following form:
AFFIDAVIT OF DOMESTIC PARTNERSHIP
Once the form is completed and signed, please scan and email the PDF copy to Garnett-Powers(GPA) at: UniversityServices.GBS.casepbp@ajg.com. Once GPA receives the document, we will proceed with your enrollment into the plans.
Please note: Eligible Postdocs who wish to enroll their eligible family members must do so during their PIE period. The Postdocs and their family members must be enrolled together. Failure to enroll yourself, or enroll your dependents within the PIE period could result in a significant delay in access to coverage, or the inability to enroll yourself and / or your dependents until the next open Enrollment Period. However, you may enroll eligible family members at a later time due to a qualifying event as listed in the section below.
Currently Enrolled? Postdocs Needing to Enroll a Dependent (Qualifying Events):
If you are currently enrolled, you may be able to enroll a newly eligible family member(s) if you experience one of the following qualifying life events:
Qualifying Events
- Legal Marriage/Domestic Partnership
- Family member(s) arrival in the U.S.
- Birth of a Child
- Dependent loses coverage
- Loss of Eligibility of Medicaid/Medicare
- Adoption of a Child
You have 30 days from the date of the qualifying life event to enroll your eligible family member(s) by submitting an enrollment form on this site.
OPEN ENROLLMENT
Open Enrollment is an annual period of time designated by Case Western University to allow you to make changes to your current enrollment that are otherwise not allowed throughout the rest of the year, unless you experience a qualifying life event. For instance, if you previously waived coverage for yourself and/or any eligible family members, during the designated open enrollment period, you may enroll both yourself and your dependents if you so desire in the available plan choices. For any plans in which you enroll, coverage always begins on January 1st. The annual open enrollment period is usually communicated and starts during the month of October through early November.
